Florida, United States

Office Coordinator – Ft Lauderdale, FL

PLEASE NOTE: Please do not apply if you require visa sponsorship.  This position requires the candidate be able to work in the U.S. WITHOUT the need for visa sponsorship!  

This is a full time/direct hire position offering a competitive salary with full benefits package.

Title of position:   Office Coordinator

Employment location:   Ft. Lauderdale, FL


With almost 50 years of experience, the employer provides a diverse range of aviation-related services on a global basis. The employer’s expertise in all areas of the air charter industry makes them the number one choice for many of the world’s leading logistics providers, multinational corporations, travel partners, and well-known names from the entertainment business.

Whether it’s arranging the delivery of oil equipment to a remote location, organizing flights for a professional sports team, or booking private jets to an island resort, the sky’s the limit when it comes to the charter business.

The employer is a family member of a leading global aerospace services group with almost 100 offices and production stations providing aviation services and solutions worldwide. This global aerospace services group unites a team of more than 7000 professionals, providing state-of-the-art solutions to the aviation industry and beyond.

The employer is looking for an Office Coordinator who has a passion for the air charter, aviation, or travel industry; thrives in a fast-paced environment, and wants to learn and grow with a global air chartering team.

Purpose of the Role

  • To work closely with the President, Finance, and HR teams, providing administrative services for maximum organization throughout the departments and company.

Key Job Responsibilities

  • Prepare and send executive expense reports to the Finance Department in a timely manner
  • Respond to emails within 24 hours
  • Ensure the Ft. Lauderdale office has adequate office & kitchen supplies
  • Act as Liaison to Ft. Lauderdale office building management
  • Compile presentations for various internal and external meetings
  • Take and distribute minutes for management and other executive meetings
  • Assist Finance Department with invoices, vendor management, etc.
  • Assist HR Department with collecting and maintaining onboarding documents for new hires
  • Review and develop systems to ensure departments comply with local, legal, and statutory requirements


  • Experience working in an office environment as an office coordinator or office manager
  • Team player to work in a fast-paced environment
  • Strong relationship building, account management & customer service skills
  • Strong problem-solving skills and decision-making aptitude
  • Strong ethics and reliability
  • Strong leadership skills
  • Highly organized with meticulous attention to detail
  • Analytical and goal oriented
  • Ability to successfully balance client needs with business objectives

Compensation and Benefits

  • Competitive salary
  • Comprehensive benefits package
  • Opportunity to join a global company and be part of a diverse international team
  • Unlimited access to thousands of courses on LinkedIn Learning platform

  • Location: Florida, United States
  • Categories: Operations / Management
  • Contract Type: Full Time

Sharon Ballgae

Contact Information
  • Call: (904) 264-0097
  • Fax: (904) 264-0230

Aviation Recruiting, Inc.
1845 Town Center Boulevard, Suite 350
Fleming Island, FL 32003

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