Job Listing

Mexico City, Mexico

Executive Assistant – Mexico City, Mexico

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PLEASE NOTE: Please do not apply if you require visa sponsorship.  This position requires the candidate be able to work in the U.S. WITHOUT the need for visa sponsorship!  

This is a full time/direct hire position offering a competitive salary with full benefits package.

Title of Position:   Executive Assistant

Employment Location:   Mexico City, Mexico – this is an in-office position (NOT REMOTE!)

Company Description

The employer leads the way in global aviation services, combining unparalleled industry expertise with a vast international network. Specializing in aircraft acquisition and sales, the company is committed to building lasting partnerships across the globe. With over 13 years of operation, the company’s team of 35 aviation professionals brings more than 300 years of combined experience to every client interaction, ensuring that the clients’ interests come first in every transaction.

The employer is seeking a full-time Executive Assistant. This role requires working in person at their office in Mexico City, Mexico. The ideal candidate will provide high-level executive administrative support and handle a wide range of responsibilities with professionalism, confidentiality, and excellent organizational skills.

Required experience is as follows:

• Min. of 3 years prior experience as an Executive Assistant
• Expense reports, including Amex receipt gathering and reporting to accounting
• Travel itinerary management, including airline, hotel, etc.
• Weekly and next-day itinerary preparation and meeting review
• Printing spreadsheets, collecting notes and comments
• Completing documents, such as Asad’s roll-up form
• Calendar management, including scheduling appointments
• Organizing meetings, scheduling, and sending reminders
• Sorting read emails and categorizing them
• Logging emails in Salesforce under the relevant Opportunity, Lead, or Account
• Updating Executive’s Salesforce leads and opportunities
• Weekly review of Salesforce opportunities and leads for the company
• Creating presentations in Excel and PowerPoint
• Visa applications for international travel
• Ensuring documents are valid or renewed (passports, crew cards, visas, etc.)
• Providing executive administrative assistance and support
• Managing expense reports
• Strong communication skills
• Administrative assistance expertise
• Excellent organizational and time-management skills
• Proficiency in MS Office and other relevant software
• Experience in the aviation industry (preferred)

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• Location: Mexico City, Mexico
• Categories: Executive